Main Channel Manor – Vacation Rental Agreement

THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS. YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL.

1. PAYMENTS: Payments must be submitted as either one full payment or two payments if your check-in date is more than 60 days away*. Each payment must be submitted with one check or one credit card. We do not have the ability to split payments among groups. Thank you in advance for your cooperation and understanding. Please make payments in the form of traveler’s checks, bank money orders, cashier’s checks, or personal checks payable to Main Channel Manor. If you prefer to use a credit card, we accept the four major cards. A security deposit is NOT charged but a hold place on credit card prior to your arrival date, and notification of any issues and subsequent charges will be sent within ten (10) days of checkout.
*If you booked through Airbnb, you may be charged 100% up front.

Your reservation total is reflective of current local tax rates*; however, you are ultimately responsible for the tax rate that is charged at the date of your check out. If the tax rate were to decrease, we will issue a refund. Likewise, if the tax rate increases, you will be subject to the additional charge. We will notify you of any changes as soon as possible.
*If you booked through Airbnb, local taxes are being collected automatically by Airbnb and remitted on our behalf; therefore, they are not included in your total.

2. CANCELATIONS*: Our cancellation policy works in three phases:

CANCELATIONS*: Our cancellation policy works in three phases:
Phase 1: 100% of paid prepayments refundable when cancelled 45 days before arrival or earlier.

Phase 2: 50% of paid prepayments refundable when cancelled 30 days before arrival or earlier.

Phase 3: 0% of paid prepayments refundable when cancelled less than 30 days to arrival

Early departure does not warrant a refund of rent*. We strongly recommend adding travel insurance to cover your investment from unforeseen circumstances.
* Email constitutes effective written notice and is governed by the timestamp of email receipt.

3. TRAVEL INSURANCE: We strongly recommend adding travel insurance to cover your investment. This offers you trip cancellation/insurance to protect your vacation investment against the financial consequences of unforeseen circumstances, which could cause cancellation of your trip and forfeiture of payments. Coverage issues will be based and determined solely by you provider, and the existing policy will be issued to you if you elected the purchase of this insurance when you made your reservation. Please see your policy for more specific information. If trip insurance is declined, tenant accepts responsibility for loss of rent in case of any unforeseen circumstances including but not limited to mandatory evacuation.

4. DAMAGE: Your credit card information will be kept on file but will not be charged unless damages are accrued during your stay and assessed at inspection. A security deposit is NOT applied toward rent; and will never be charged, provided the following provisions are met. You will be notified if damages and charges are to be assessed.
a. No damage is done to unit or its contents, beyond normal wear and tear.
b. No charges are incurred due to contraband, pets or collection of rents or services rendered during the stay.
c. All debris, rubbish and discards are placed in waste baskets, and soiled dishes are placed in the dishwasher and cleaned.
d. Any keys are left either in Lock-Box or with owners, and unit is left locked.
e. All charges accrued during the stay (e.g. pay per view movies) are paid prior to departure.
f. No linens are lost or damaged.
g. NO Early check-in or late check-out without prior approval of owners.
h. The renter is not evicted by the owner (or representative of the owner) or the local law enforcement.
i. Gas grill is turned off fully, and no additional propane gas is wasted. Tank will be checked for level before and after check-out.
NOTE: Guests are financially responsible for any and ALL damages to the property during their stay. Guests understand that there is NO limit to their financial responsibility. Any and ALL damages will be charged to the credit card on file.

5. MINIMUM AGE: All renters and/or guarantors must be 25 years of age, or older.

6. FALSIFIED RESERVATIONS: Any reservation obtained under false pretense will be subject to forfeiture of all payments, deposit and/or rental money, and the party will not be permitted to check-in.

7.WRITTEN EXCEPTIONS: Any exceptions to the above-mentioned policies must be approved in writing in advance.

8. MAXIMUM OCCUPANCY: You must abide by the maximum occupancy limits of the home that you book, as listed in your guest portal. If you would like to have additional guests during your stay, please reach out to Main Channel Manor for more information. If permissible, there will be additional fees and protocols that need to be reviewed with you. If you host more than the maximum occupancy at any point during your stay without prior approval, the maximum event fee amount will be charged to the card on file. Hosting of events for which tickets are sold and/or attendees are charged, such as a concert, are not permitted and will result in Expedited Eviction Proceedings, as detailed below. Additionally, guests may be fined for damages, wear-and-tear, or other adverse effects to the property from unauthorized usage.

9. ADDITIONAL SLEEPING ARRANGEMENTS: You are more than welcome to bring any blow-up mattresses that you can fit in the home if the number of overnight guests does not surpass the maximum occupancy. Please note however, that we do not provide bedding or linen for these additional sleeping arrangements. If you choose to utilize this option, you will need to bring your own sheets, blankets, pillows, towels, and washcloths. We DO provide all those things for every bed in the home (i.e., for every person that the house “sleeps in beds”); however, if you’d like to utilize the maximum occupancy for this home, you will need to furnish the rest.

10. CHECK IN/CHECK OUT TIMES: CHECK-IN TIME IS AFTER 4 P.M. EST AND CHECK-OUT IS 10 A.M. EST. No early check-ins or late check outs without prior arrangement with Main Channel Manor. (You may be charged a $50 fee for every 30 minutes past checkout time, IF, you have not received prior permission for late check-out*.)
*Please inquire if you would like to request early check-in or late checkout.

11. NO SMOKING: This is a NON-SMOKING rental.

12. PETS: NO PETS are allowed! You will be required to honor the applicable pet policy. Please verify with a Main Channel Manor representative if you are unsure which policy applies to the home that you are renting.

13. LOST ITEMS: If anyone in your group leaves behind an item, we are happy to return it to you as quickly as possible. We understand these things happen on occasion and will assist in any way possible; however, there will be an additional fee for this service, simply to cover our time/costs in handling. This fee will include a $35 handling fee, (for our time), plus any shipping costs, which we will not know until the item has been shipped. This may be charged to the card we have on file for you or another card if provided.

14. BUGS: Ladybugs (or more correctly, “Japanese Beetles”) and “Stinkbugs” are now a naturally occurring phenomenon in KY. They do occasional appear inside of the homes, most often without warning; however, they are completely harmless. Our cleaning crew does clean them up prior to each stay (if present), and vacuums are provided for your use during your stay. Unfortunately, neither of these bugs can be exterminated; therefore, neither Main Channel Manor nor the owners can be held responsible if they are present, and no refunds will be given for the presence of these bugs.

Additionally, we will sometimes see ants migrate into homes unexpectedly. This has nothing to do with “cleanliness”, as our home is cleaned and disinfected to the highest degree; rather they are looking for water and have simply ventured inside the home. There is no cause for alarm, just let us know and we can address the situation. Other common KY insects will include wasps and bees on occasion.

15. MAINTENANCE ISSUES: Main Channel Manor spends a great deal of time and effort ensuring the integrity and upkeep of all the systems in our home, but even so, sometimes “things break”. When this occurs, Main Channel Manor will make every effort to correct the situation, and/or make your stay as comfortable as possible considering the circumstances. Main Channel Manor nor the homeowner can be held responsible for any “system” breakdown, including but not limited to any appliances or amenities. Except for a “MANDATORY EVACUATIONS”, if at the time guest is to begin occupancy of the property, the homeowner or Main Channel Manor cannot provide the property in a fit and habitable condition or substitute a reasonably comparable property in such condition, the homeowner and Main Channel Manor shall refund to the tenant all payments made by the tenant.

16. MANDATORY EVACUATIONS: If State or local authorities order a mandatory evacuation of an area that includes this home, the guest under the vacation rental agreement, whether in possession of the property or not, shall comply with the evacuation order. The guest shall not be entitled to a refund from Main Channel Manor or the homeowner because qualifying trip insurance has been offered; which, if purchased, would compensate guest for losses or damages resulting from loss of use of the property due to a mandatory evacuation order.

If optional travel insurance was purchased, claims for the period of mandatory evacuation can be submitted to Red Sky Travel Insurance.

17. STORM POLICY/ROAD CONDITIONS: In the event of a storm, Main Channel Manor will make every effort to ensure the home is accessible for your stay; however, no refunds will be given for storms or other “natural events” or “natural disasters”, such as blizzards, hurricanes, etc.; so long as the home remains fit and habitable. Lake roads can be curvy and steep, and can be icy, please use caution. We do not issue any refunds due to road conditions or other effects from storms or other events. We strongly recommend you purchase travel insurance.

18. EXPEDITED EVICTION: This agreement is subject to the “Expedited Eviction Proceedings”

19. LIABILITY WAIVERS: Our home includes various features and amenities for which we require liability waivers. These items include pools, hot tubs, lakes, the intercostal water way, playgrounds, trampolines, docks, fragile furnishings, natural areas, wildlife areas, and general outdoor areas where caution should be always exercised. All these waivers are included for your review and signature.

20. NEIGHBORHOOD: Our home is within private communities which enforce their own rules and regulations. Please drive slowly, be polite and courteous, and keep noise and such to a minimum. Unacceptable behavior will be met with possible eviction.

21. FIREARMS: Guns are permitted but must be always stored appropriately. Use of guns, firearms or any incendiary or explosive device is expressly prohibited on the property. Any violation of this may result in full forfeiture of any remaining nights and NO refunds. Charges for our time may also be charged towards the security deposit. Any discharge of a firearm may additionally involve the local police and both civil and/or criminal charges being filed.

22. SECURITY CAMERAS: There are security cameras placed around the exterior of the property. The video is for security only and will not be used for personal use or marketing purposes.

23. OUTSIDE VENDORS: If you intend to bring any outside vendors onto the property during your stay (photographer, chef, etc.); they must first be authorized by Main Channel Manor. We must receive a Certificate of Insurance from them as well, for liability purposes. There may also be additional charges involved.

24. PARKING: Guest must abide by the parking guidelines provided in your guest portal.

25. TECHNICAL ISSUES: Due to rare technical issues, all online rates and reservations are not final until approved by Main Channel Manor.

Acceptance

YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL.

By signing this document, you are submitting an electronic signature. Please carefully read the entire contract prior to submitting an electronic signature.

If you prefer to submit a written signature you may do so by printing this contract, signing each applicable page, and returning it, in full, to Main Channel Manor in one of the following ways:

  1. 1. Scan the signed contract to your computer and e-mail it to info@mainchannelmanor.com
    2. Mail the signed contract to:

    Main Channel Manor
    601 Fairway St
    Bowling Green KY, 42103

NOTE: If you choose to send check payment via any method other than standard USPS mail (certified mail, FedEx, UPS, etc.), please make prior arrangements to ensure your package is received appropriately.

If you prefer, we can also print off a copy of this contract and mail it to you. If you would like for us to do this, please let us know and provide us with the address to which the contract should be sent.

Claims and/or Disputes

Any claim or dispute which may arise between the Guest (Contracting Party) and Main Channel Manor (as legal representative of both Main Channel Manor and the Owners of the vacation rental) arising out of, or relating to, the Agreement or the breach thereof by either party, shall be addressed between the Guest and the Broker-in-Charge for Main Channel Manor. IF said claim or dispute cannot be agreeably settled, then the issue shall be decided by the governing courts through legal representation retained, separately by each party involved. However, all parties agree to 1st pursue settlement, with legal counsel if desired, through 3rd party mediation, mediator, and location of mediation to be agreed upon by both parties. If initial mediation fails, prior to pursuing a trial, but after filing a lawsuit, both parties agree to again attempt 3rd party mediation. The failure of either party to exercise any rights granted hereunder shall not operate as a waiver of any of those rights. The laws of the State of Kentucky will govern this Agreement, and any legal actions will be commenced and handled in Warren County.

Expedited Eviction Proceedings.

Grounds for eviction.
(a) Any tenant who leases residential property subject to a vacation rental agreement under this Chapter for 30 days or less may be evicted and removed from the property in an expedited eviction proceeding brought by the landlord, or real estate broker as agent for the landlord, as provided in this Article if the tenant does one of the following:
(1) Holds over possession after his or her tenancy has expired.
(2) Has committed a material breach of the terms of the vacation rental agreement that, according to the terms of the agreement, results in the termination of his or her tenancy.
(3) Fails to pay rent as required by the agreement.
(4) Has obtained possession of the property by fraud or misrepresentation.
(b) Only the right to possession shall be relevant in an expedited eviction proceeding. All other issues related to the rental of the residential property shall be presented in a separate civil action. (

Additional Waivers

The additional waivers below may or may not be applicable to your stay, depending on the home that you are staying in. If you would like to know which waivers apply to your stay, please ask a Main Channel Manor representative. We would be happy to provide you with that additional detail.

Pet Policy for Pet-Free Homes (if applicable):
By signing this agreement, you recognize and confirm that you have read all the Rules and Regulations, but also have specifically read, understand, and will abide by the policies regarding NO pets. Specifically, that we have a “NO pets” policy, and that this policy is strictly enforced.

By agreeing to these terms and conditions, you understand and accept that you will be charged a $500 fee for any violations of this policy, and additionally, may be asked to leave the property if you violate this specific rule.

We have these policies in effect for our guests’ safety, hygiene, and well-being. Our goal is to provide a very luxurious, safe, and highly enjoyable experience for all our guests, and we appreciate your cooperation and assistance.

Child Safety and Liability Waiver for homes with upscale furnishings (if applicable):
Guest specifically acknowledges that the property to be rented is decorated with “high end” furnishings and décor and has not been “child-proofed” and is not set up as specifically “child-friendly.”

If Guest chooses to bring a child, (or children), to the property, then Guest agrees to pay for all actual damages, if any, caused by such child. This includes any necessary repair and/or replacement of item if repair to previous condition is not possible. The total cost of any such damages will still be the responsibility of the Guest.

Guest agrees to this condition and agrees to always supervise any child while in the home. Guest further agrees to hold Homeowner harmless and to indemnify Homeowner/ Main Channel Manor for any injuries to child while in and/or on the Property.

Lake Liability Waiver (if applicable):
Guest specifically acknowledges that the property to be rented has a lake for use by guests (in season), and that the use of the lake and surrounding area are at the guests “own risk”. Guests assume full responsibility and liability for usage of these facilities. When not “in season”, Guest is responsible for safety and avoidance of lake area by everyone staying or visiting home.

If Guest chooses to bring a child, (or children), to the property, then Guest agrees to accept full responsibility for child’s safety. This includes use and access to the lake and surrounding areas. There are NO lifeguards on duty, and Guests are always solely responsible for monitoring children and others. The Owner and Main Channel Manor accept NO responsibility for anyone’s safety, nor liability for misuse or accidents.

Guest agrees to all these conditions and agrees to always supervise any child or others while staying at the home. Guest further agrees to hold Homeowner and Main Channel Manor harmless, and to indemnify Homeowner and Main Channel Manor for any injuries to anyone while using the lake, the playground area, and in the home and/or on the Property.

Bunk Bed Liability Waiver (if applicable):

Guest specifically acknowledges that the property to be rented has bunk beds for use by guests, and that the use of the bunk bed and surrounding area are at the guests’ “own risk”. Guests assume full responsibility and liability for usage of these facilities.

If Guest chooses to bring a child, (or children), to the property, then Guest agrees to accept full responsibility for child’s safety. This includes use and access to the bunk beds. Guests are always solely responsible for monitoring children and others. The Owner and Main Channel Manor accept NO responsibility for anyone’s safety, nor liability for misuse or accidents.

Guest agrees to all these conditions and agrees to always supervise any child or others while staying at the home. Guest further agrees to hold Homeowner and Main Channel Manor harmless, and to indemnify Homeowner and Main Channel Manor for any injuries to anyone while using the bunk beds, surrounding area, and in the home and/or on the Property.

Additionally, Guest agrees to accept full responsibility for damages to the bunk beds. This includes any necessary repair and/or replacement of item if repair to previous condition is not possible. The total cost of any such damages will still be the responsibility of the Guest.

Amenity & Outdoor Equipment Liability Waiver (if applicable):
Guest specifically acknowledges that the property to be rented has outdoor amenities and equipment for outdoor activities, and that the use of these is at the guests “own risk”. Guests assume full responsibility and liability for usage of these amenities and equipment.

If Guest chooses to bring a child, (or children), to the property, then Guest agrees to accept full responsibility for child’s safety. This includes use and access to the outdoor amenities and equipment for outdoor activities. Guests are always solely responsible for monitoring children and others. The Owner and Main Channel Manor accept NO responsibility for anyone’s safety, nor liability for misuse or accidents.

Guest agrees to all these conditions and agrees to always supervise any child or others while staying at the home. Guest further agrees to hold Homeowner & Main Channel Manor harmless, and to indemnify Homeowner & Main Channel Manor for any injuries to anyone while using the outdoor amenities and equipment for outdoor activities, and in the home &/or on the Property.

Additionally, Guest agrees to accept full responsibility for damages to the outdoor amenities and equipment for outdoor activities. This includes any necessary repair and/or replacement of item if repair to previous condition is not possible. The total cost of any such damages will still be the responsibility of the Guest.

Property Liability Waiver (if applicable):
Guest specifically acknowledges that the property to be rented has acreage for hiking and exploring, and that the use of this acreage is at the guests “own risk”. These areas are perfect for enjoying nature, but this does come with some risk. The grounds may be uneven or even blocked by fallen limbs, etc. This could result in injury such as sprained ankles and other possible injuries. Animals also live in these woods, so be cautious of any snakes, bears, etc. Guests assume full responsibility and liability for usage of these facilities.

If Guest chooses to bring a child, (or children), to the property, then Guest agrees to accept full responsibility for child’s safety. This includes use and access to the acreage. Guests are always solely responsible for monitoring children and others. The Owner and Main Channel Manor accept NO responsibility for anyone’s safety, nor liability for misuse or accidents.

Guest agrees to all these conditions and agrees to always supervise any child or others while staying at the home. Guest further agrees to hold Homeowner and Main Channel Manor harmless, and to indemnify Homeowner and Main Channel Manor for any injuries to anyone while using the acreage, and in the home and/or on the Property.

Residential Area (if applicable):
Your experience is our top priority; in concert with this is our relationship, we also take our relationship with the neighbors and homeowners very seriously. While we ask that you respect the owner’s home, property, and possessions available for your use during your stay, we also remind you to respect the neighbors in the community as they are also allowing you to visit. This home is in a residential area with neighboring homes, so please always keep that in mind, and respect the quiet and privacy of the neighbors.

To that end, please observe the following rules:
1. Out of respect to neighbors, do not gather outside of the property after 11 pm on weekend evenings (Friday, Saturday and before federal holidays) or after 10 pm on weeknights (Sunday through Thursday, aside from federal holidays). No one should congregate on the front porch, yard, driveway or in the garage with the garage doors open after this time.
2. All vehicles must be parked in the driveway. Please do not park on the street. The street is a private road maintained by the homeowner’s association. You may use it only to access the property.
3. No more than the maximum occupancy are allowed on the property at any time unless you receive express written permission from Main Channel Manor to allow an exception. No third parties (people not staying at the property as guests) are allowed without express written permission.
4. Do not wander around or explore the neighborhood or the woods. Property lines are not clearly defined and trespassing onto neighbors’ yards is not permitted.
5. Be considerate of the volume of music at all hours, especially when outside.
6. Maintain general courtesy for neighbors on their property or walking or driving around.

In efforts to ensure that you have a great time, if a complaint is made to Main Channel Manor, we will notify you immediately; however, the neighbors do have the right to involve the authorities if they deem necessary. Reports of excess noise may be considered breach of contract and you may be subject to the expedited eviction proceedings. Again, we share all of this only to ensure that you have a spectacular, uninterrupted stay with us. Thank you!

Cancelation Policy Review

CANCELATIONS*: Our cancellation policy works in three phases:
Phase 1: 100% of paid prepayments refundable when cancelled 45 days before arrival or earlier.

Phase 2: 50% of paid prepayments refundable when cancelled 30 days before arrival or earlier.

Phase 3: 0% of paid prepayments refundable when cancelled less than 30 days to arrival

Early departure does not warrant a refund of rent*. We strongly recommend adding travel insurance to cover your investment from unforeseen circumstances.
* Email constitutes effective written notice and is governed by the timestamp of email receipt.